Configuring Fees for Workshops

This article is only for certification bodies

To configure fees for workshops, activate Price Groups module. For that, open account settings, select Price Groups tab and click Activate.

Price group is a set of parameters identifying what workshops to charge. It also includes data on how the workshop fee is calculated.  Let's start by adding a new price group.


Click Add Price Group button. You will see a form below.


Depending on your business model, you can charge trainers:

  • per a whole event;
  • per each hour;
  • per attendee. 

Workshop Butler supports all three models. You choose an appropriate model by selecting Fee Per. Based on the unit type, the platform calculates a fee for each workshop. 

If you select Fee per hour, then two additional fields appear on the event form – Total hours and Hours per day. The number of total hours is used to calculate a final fee for the workshop.

If you select Fee per attendee, remember that only attendees who marked as Participated are counted.

Define in what currency you charge for official workshops. Only euro and US dollars are supported at the moment. If you need something else, please, contact us.

Charging different fees in different countries is a common approach as tickets in Switzerland and India cost differently for the same workshops.

You can either define the group as Catch All or select a number of countries. Catch All group is chosen by Workshop Butler when no other group suits a workshop. It's a safe net to make sure you charge every workshop no matter where it takes place. Alternatively, you can use Catch All group if you have the same price for almost all countries except for a selected few.

It is important to notice that you can create only one price group with identifical parameters (like event types, number of learning modules, etc) for one country


Set a number of learning modules for this group. During a workshop confirmation, a trainer would need to set a number of learning modules for paid workshops. Based on this number, an appropriate price group is chosen.

This option is available only when Support for learning modules is activated.


Select event types for this group. If you want to use the same price for all types of workshops, select no type.


Click Save Changes. The platform recalculates the fees for future or running workshops as you update the settings. The platform does NOT update the fees for past events.